Purchasing Specialist

MDVIP: Transforming Primary Care, One Patient at a Time

MDVIP is a national leader in personalized healthcare, empowering over 425,000 members to achieve their health and wellness goals through a network of more than 1,400 concierge primary care physicians. Our program emphasizes preventive medicine, offering comprehensive screenings, advanced diagnostics, and individualized wellness plans. Recognized as a Great Place to Work® since 2018, MDVIP is committed to excellence in patient care and employee satisfaction. 

Processes purchase orders for the finance team and other MDVIP departments. Purchases wellness equipment for transitioning doctors, and expedites orders, as needed. Processes invoices for doctor’s wellness equipment and finance department orders. Trains new users on the procurement system. Assists with negotiating better pricing and terms for purchased products. Reviews contracts and purchase agreements to ensure MDVIP’s interests are fairly represented.

List measurable tasks that are key to indicating the performance level in this role:
1. Effectively trains new users on procurement system
2. Supports departments with requisitions and purchase orders
3. Researches and resolves product/service discrepancies judiciously
4. Wellness equipment orders are processed and paid in a timely manner

Essential Duties and Responsibilities / % of time
1. Orders and expedites wellness equipment for physicians. Answers physician questions regarding wellness equipment and resolve problems. Processes invoices for wellness equipment and Finance department orders when applicable. /30%
2. Reviews all Requisitions and purchase orders for accuracy and contract compliance. Supports departments with ongoing training. /30%
3. Assists with onboarding new Practice Management offices by reviewing existing contracts, transferring ownership and/or cancelling as appropriate. Supports practices contracting with new vendors. /10%
4. Reviews contract terms and conditions for assigned projects based on financial scope. Meets with vendors and other departments regarding purchasing projects. /10%
5. Reviews and updates pricing sheets for Practice Management’s medical supplies and sources vaccines. and maintains drug formulary. /5%
6. Obtains W9s and sets up vendors in financial system. /5%
7. Trains new users on Procurement system. /5%
8. Annually reviews flu vaccine pricing for all affiliates by comparing multiple vendors and GPOs. /5%
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Experience / Knowledge:

Associate degree in business or a related field and at least two year’s related purchasing experience; or equivalent combination of education and experience where one year of schooling equals two years of related experience.

• Must have a similar scope and experience in a comparable or greater size/volume company
• Must have demonstrated negotiating skills
• Knowledge of RFP process and understanding of how bid processes are utilized.
• Knowledge of GPO is a plus.
• Project management skills especially in new supplier negotiation and qualifications is highly desirable.

Computer Proficiency:

Proficient in Microsoft Office applications. Able to learn new software easily.

Meets the following skill level requirements:

Microsoft Office Excel - Advanced
Microsoft Word - Basic
Purchase Ordering System - Intermediate
MAS 500 - Basic
Adobe - Basic

Why Join MDVIP?

• Be part of a mission-driven organization leading innovation in personalized healthcare.
• Drive transformation and growth in a dynamic, fast-paced environment.
• Competitive compensation: attractive base salary complemented by performance-based incentives for eligible roles.
• Comprehensive benefits: health, dental, vision insurance, and retirement plans.
• Professional development: access to ongoing training and leadership development programs.
• Positive work environment: consistently recognized as a Great Place to Work®, fostering a culture of collaboration and excellence. 

MDVIP is an Equal Opportunity Employer and is committed to fostering an inclusive and diverse workplace. We welcome applicants of all backgrounds and do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected status. We believe that diversity and inclusion drive innovation and strengthen our company culture.

If you require accommodation during the application or interview process, please let us know, and we will be happy to assist. 

Our compensation reflects the cost of labor across appropriate US geographic markets. Pay is based on several factors including but not limited to market location and may vary depending on job-related knowledge, skills, and education/training and a candidate's work experience. Hired applicants are offered annual incentive compensation programs, subject to applicable eligibility requirements. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance. The company offers the following benefits for this position, subject to applicable eligibility requirements. Medical/prescription drug coverage, Dental coverage, Vision coverage, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Basic and Supplemental Life Insurance & Accidental Death and Dismemberment, Disability Income Protection Plan, Employee Assistance Program, 401(k) retirement program, Vacation, Paid Holidays and Personal time, Paid Sick and Family and Medical Leave time as required by law.