Payroll & Benefits Specialist

Join MDVIP as a Payroll & Benefits Specialist. In this role, you will be responsible for managing a range of payroll and HCM data functions for both parent and subsidiary companies. The position supports critical HR operations, including ensuring multi-state compliance, conducting data audits and reports, overseeing benefit deduction management, handling payroll, and managing unemployment processes. This is an exciting opportunity to contribute to a dynamic HR department and play a vital role in smooth, efficient HR operations.

Since opening the first affiliated practice in 2000, the MDVIP membership-based personalized healthcare program now empowers over 400,000 people to reach their health and wellness goals through in-depth knowledge, expertise, and one-on-one coaching with over 1,300 of the finest primary care doctors in America. MDVIP-affiliated doctors provide the highest level of personalized health care through consultations, comprehensive screenings, and advanced testing coupled with a wellness plan devised to help manage acute and/or chronic medical needs. MDVIP-affiliated doctors utilize the latest healthcare technologies in order to advance the delivery of primary care and improve health outcomes in America.

MDVIP has consistently been recognized as a Great Place to Work® employer since 2018, (Greatplacetowork.com/certified-company/MDVIP) and was named by Fortune and Great Place to Work® as one of  the 2023 Best Workplaces in Healthcare^™ This is a corporate based role.

HCM/Payroll/Tax Responsibilities

• Analyzes, prepares, and submits company biweekly payrolls and off-cycle payrolls. Audits all supporting actions and variances. Ensures accuracy of all data, deductions, tax requirements, etc. and resolves discrepancies.
• Processes 401(k) contribution EAN’s, loan deductions, and other payroll or benefit deductions, as needed. Completes all year-end reporting and processing requirements.
• Completes all tax reporting requirements within HCM system to facilitate appropriate contact with state and local agencies to ensure company compliance with all tax requirements.
• Ensures HCM document management system is used effectively and updated documents are available.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in HR to inform and advise HR leadership of impacts to the business. Reviews policies and practices to maintain compliance with federal, state, and local employment laws and regulations.

Benefit/Compliance Administration 

• Tier 1 contact for benefit administration within HCM system, including open enrollment for all companies. Regularly performs audits to ensure data integrity and accuracy.
• Manages benefit vendor invoicing and analyzes data to ensure accuracy of all applicable carrier benefit platform systems to ensure integrity of employees’ information.
• Assists with compliance filing such as annual EEO-1 report all companies. Ensures compliance with COBRA, HIPAA, ACA and ERISA provisions and prepares required documents. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Experience / Knowledge:

Bachelor's degree in Business Administration, or a related field and 3 years of payroll/benefit administration experience in a similar role and multistate organization; or equivalent combination of education and experience where two year’s related experience equals one year of schooling.

Must demonstrate the following:

• Advanced excel skills required.
• Considerable knowledge of principles and practices of state and federal labor laws and regulations, specifically FLSA.
• Ability to effectively use and manage back-end elements of various HR systems, including but not limited to HCM, ATS, L&D, etc.
• Prior experience in multistate payroll processing, including tax management, off-cycle payment processing etc., is highly preferred.
• Consistently acts with integrity and professionalism, while maintaining confidentiality in all situations.
• Willingness to assist in a variety of HR functions.