Talent Acquisition & Onboarding Specialist

Come join an innovative leader in the healthcare industry! MDVIP, based in Boca Raton, FL is seeking a Talent Acquisition and Onboarding Specialist who will provides administrative support and full cycle recruitment in the Human Resources department.  Performs daily administrative operations functions in areas of talent acquisition, onboarding, new hire orientation and general record-keeping.  Interacts with employees, management, and other business associates.  Responsible for specific HR activities and processes and executes thoroughly within the appropriate level of supervision.  Maintains knowledge of company and legal employment policies, office procedures and customer service standards.  Ensures confidentiality is always maintained and provides information only to those with a need to know. This role reports to Manager, Human Resources & Payroll and supports the Human Resources team.

Who is MDVIP? Since opening the first affiliated practice in 2000, the MDVIP membership-based personalized healthcare program now empowers over 350,000 people to reach their health and wellness goals through in-depth knowledge, expertise, and one-on-one coaching with over 1,100 of the finest primary care doctors in America. MDVIP-affiliated doctors provide the highest level of personalized health care through consultations, comprehensive screenings, and advanced testing coupled with a wellness plan devised to help manage acute and/or chronic medical needs. MDVIP-affiliated doctors utilize the latest healthcare technologies in order to advance the delivery of primary care and improve health outcomes in America.

MDVIP has consistently been recognized as a Great Place to Work® employer since 2018, (Greatplacetowork.com/certified-company/MDVIP) and was named by Fortune and Great Place to Work® as one of  the 2023 Best Workplaces in Healthcare^™ . 

• Responsible for clinical and non-exempt recruitment and provides support to the Talent Acquisition Manager in areas of sourcing, ATS data management, full cycle recruitment.

• Assists with editing and posting of job profiles to initiate the requisition process.  Develops/updates screening questionnaire and testing requirements, as required.
• Reviews incoming resumes timely, assessing qualifications, and identifies next actions. Searches internal and external databases for qualified candidates, conducts screening interviews and sends qualified applicants to managers.
• Communicates effectively with candidates, agencies, and managers during search.

• Coordinates and/or performs reference checking and background screening process, and all candidate communications.

• Performs new hire onboarding activities, including completion of pre-hire screenings, offer letters, welcome letters, I-9 verification, and new hire personnel files. Coordinates and greets corporate new hires on first day.
• Assists with HR recordkeeping file activities as needed.
• Serves as Content Administrator for the HR department’s intranet, developing content and assisting the team with relevant updates when needed.
• Coordinates and assists with new hire and benefit orientation scheduling and responds to questions as needed.
• Assists with implementation of company wellness and L&OD events; annual flu shot, onsite biometric screening, culture day, and other company initiatives.
• Provides general administrative support to HR team. Provides receptionist back-up support for scheduled break times.

Associate degree in business or comparable degree and at least two years specific HR experience; or equivalent combination of education and experience where two year’s HR experience equals one year of schooling.  Prior MDVIP HR experience may substitute for one year of the experience requirement.

• Related experience assumes a similar corporate role focused on varied human resource functions, including but not limited to recruitment, onboarding, and recordkeeping.
• Must possess basic knowledge of HR disciplines, as well as the ability to effectively communicate both orally and in writing and demonstrate extreme attention to detail.
• Basic to intermediate to Excel skill is highly desirable.

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and using hands/fingers for working on a computer.
• Specific vision abilities include close vision and the ability to adjust focus from near to far.
• Must talk and/or hear for significant periods of each day.
• Must be able to lift and/or move up to 15 pounds periodically. 

Corporate based roles:  As a corporate based role in Boca Raton, FL, employees are expected to work from the corporate office unless deemed eligible for the company’s Work from Home program.  This program has position, tenure, and performance requirements that must be met and receive management approval.  At no time may work be performed, or computer systems accessed, from outside of the U.S.

Additional information:

At no time may work be performed, or computer systems accessed, from outside of the U.S.

Individuals hired must be able to perform essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MDVIP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.